Company ACA Setup

To set up a Company ACA Policy, navigate to the "Company" module and click "ACA Policies".

From this section, ACA Policies can be manually added, or existing ones can be edited.

• Select [+ New] button at the top left corner of the ACA policies tab to begin creating the policy.

1. The fields on this page define the behavior of the ACA Policy and set ACA code overrides for ACA reports (1095-C and ACA Preview). The overrides are defined on the ACA Policy Insurances tab.
   1. Name
   2. Initial/Standard Admin Period: 
      1.  The administrative period is an optional period of time
         following the measurement period in which employers
         can organize the information gathered during the
         measurement period for purposes of determining which
         employees to offer coverage to. The administrative
         period typically ranges from 30 to 60 days but can be as
         long as 90 under the regulations. Initial refers to new
         hires where the standard is for existing employees.
   3. Measurement Period (months)
   1. The period of time in which employers measure an
      employee’s hours of service and averages those hours
      across the duration of the measurement period. The
      measurement period can be anywhere from three to
      twelve months.
   4. Standard Measurement Period From
      1. Sets the beginning of the Standard Measurement Period calendar
         for the particular ACA Policy with the subsequent Standard Measurement Periods starting “Measurement Period (months)” apart. The calendar applies to any employee assigned to this policy and can be looked at by clicking the “Show ACA Periods” button on the ACA tab of the Employee page.
   5. Stability Period
      1. The period of time during which an employee may be
         classified as part-time or full-time. Importantly, the
         hours worked by the employee during the stability
         period aren’t used to determine coverage eligibility;
         rather the hours worked during the measurement period
         are used.
   6. ACA Standard Hours
      1. Hours that must be met to be considered full-time for
         ACA. If left blank it defaults to 30.
   7. New Hire Start Coverage On
      1. When new hires start coverage on. Can be immediately,
         1st month, 2nd month, or 3rd month.
   8. Plan Start Month
      1. Month the plan should start.
   9. Effective Date
      1. When the plan became effective.

ACA Policy Insurances tab

1. You can set up multiple Insurances, each with the following
   fields (Determine how the 1095/94 reports show ACA
   information):
   1. Start Date/End Date
   2. Full-time Coverage Code -
      1. Enter a code that will represent when an employee is full-time.
   3. Part-Time Coverage Code - 
      1. Enter a code that will represent when an employee is part-time.
   4. Safe Harbor Code - 
      1. Enter a code that will represent when an employee is insured.

Related to

• Payroll Engine